Accounts Payable

Sometimes you incur expenses — ordering goods or services from suppliers — that you will not pay immediately. The payment may come later or even in installments. Accounts payable tracking in Bkper makes it easy to see exactly how much you owe each supplier at any time.

Setting up supplier accounts

Create an intermediate liability type account (yellow in Bkper) for each supplier. All expenses you incur with that supplier are recorded to this account, which increases the payable balance.

Recording expenses

When you receive goods or services from a supplier, record the expense from the relevant expense account to the supplier’s payable account.

Date	Amount	From Account		To Account	Description
01/01/2024	180.00	Office Supplies	>>	Supplier A	Invoice #1001
05/01/2024	150.00	Raw Materials	>>	Supplier A	Invoice #1002

This generates a payable balance of 330.00 for the supplier — meaning you owe this amount. Attaching the invoice to each transaction is good practice for your records.

Recording payments

When you pay the supplier, record a transaction from your asset account (bank or cash) to the supplier’s payable account.

Date	Amount	From Account		To Account	Description
15/01/2024	330.00	Supplier A	>>	Bank Account	Payment invoices #1001 #1002

This zeroes the payable balance with that supplier — you no longer owe them.

Practical tips

• One account per supplier — Create as many supplier accounts as you need. Each one independently tracks how much you owe that supplier.
• Partial payments — You can record partial payments and reference the invoice numbers to track exactly which invoices have been settled.
• At a glance — The balance on each supplier account always shows the current amount owed, giving you a real-time view of your total payables.